Achievers Project Materials 08058580848 and 08140350866: DESIGN AND IMPLEMENTATION OF A COMPUTERIZED SCHEDULLING SYSTEM FOR CALL DUTY PHYSICIANS [A CASE STUDY OF UNIVERSITY OF NIGERIA TEACHING HOSPITAL (UNTH) ENUGU]

TABLE OF CONTENT

Title Page i

Approval Page (Certification) ii

Dedication iii

Acknowledgement iv

Table of Contents v

Abstract ix

CHAPTER ONE

1.0 Introduction 1

1.1 Background of the Study 1

1.2 Statements of Problem 3

1.3 Purpose of Study 4

1.4 Significance of Study 4

1.5 Aims and Objective 4

1.6 Scope (Delimitations) of Study 5

1.7 Constraint and Limitation 5

1.8 Assumption of Study 6

1.9 Definition of Term 6

CHAPTER TWO

2.0 Literature Review 9

CHAPTER THREE

3.0 Description and Analysis of the Existing System 13

3.1 General Description of the Existing System 16

3.2 Fact Finding Method Used 16

3.3 Objectives of the Existing System 17

3.4 Organizational Structure 17

3.5 Input Analysis 17

3.6 Output Analysis 21

3.7 Information Flow Diagram 23

CHAPTER FOUR

4.0 Design of the New System 27

4.1 Design Standard 27

4.2 Output Specification and Design 28

4.3 Input Specification and Design 29

4.5 Procedure Chart Design 34

4.6 System Flow Chart 36

CHAPTER FIVE

5.0 Implementation of the New System 38

5.1 Program Design 38

5.2 Program Flow Chart 40

5.3 Pseudo Codes 45

CHAPTER SIX

6.0 Documentation 48

6.1 System Documentation 48

6.2 Program Documentation 49

6.3 User Documentation 51

CHAPTER SEVEN

7.0 Summary, Conclusion and Recommendation 52

7.1 Summary 53

7.2 Conclusion 54

7.3 Recommendation

ABSTRACT

Scheduling system for call duty physicians means the strategy by which physicians (doctors) are scheduled to be in clinics to attend to and treat patient, that is to know when they are suppose to be on duty and when they are not.

There are different sections in which physicians can be found, some of them are: department of medicine, physiotherapeutic, surgery, laboratory medicine. All doctors working under each of these departments are called physicians. Physicians are of different levels or grades, below are the different levels of physicians in university of Nigeria Teaching Hospital (UNTH) Enugu. These levels are arranged in ascending order, house officers, registrar, senior registrars and consultants.

The aim of this study is to develop and implement a computerized system which will be used to call doctors or physicians on duty at appropriate time, at the department of medicine.

CHAPTER ONE

1.0 INTRODUCTION

1.1 Background of Study

Physicians on call schedule are made to ensure adequate medical staff availability because patients’ needs are not limited to traditional business hours.

Two different times are considered to meet patients’ attentiveness.

Normal or traditional Business hours, i.e. Mondays to Fridays.

Weekends: i.e. Saturdays and Sundays. Normal days are the normal time civil servants are on duty but because of not to leave patients unattended, attention brought their schedule on weekends. That is the main reason they have weekend’s calls.

Time is not considered while scheduling in the normal hours because each physician is expected to work for full day in UNTH Enugu especially the consultants.

In UNTH, there are many different physician department , some include.

Department of medicine
Department of pediatric
Department of psychological medicine
Department of radiation medicine
Department of pharmacology
Department of surgery etc.

All departments have the same methods of calling on duty but are not independent to one another. There are four level of physician, they are as follows:

Consultant
Senior Registrar
Registrar
House officer

Each department comprises of these four levels. Therefore, there manual method was studied and the computerized one will be developed.

1.2 STATEMENT OF THE PROBLEM

The call duty schedule for physician in UNTH Enugu is still done manually despite their big organization. This has made their work over boring, difficult and also time wasted and energy in posting the registrar and the house officer.

It is also obsolete, their last schedule was designed manually since 1996 and a lot of changes have occurred since then which does not suit the last scheduled, yet they still use it.

1.3 PURPOSE OF THE STUDY

The purpose of the study is to develop and implement a computerized system which will be used to call physicians on duty at the appropriate time at the various departments in UNTH Enugu.

1.4 SIGNIFICANT OF STUDY

The system would be used in determining when the next physician will be on duty.
The system can be used as a data safeguard for the physician and as well as the patients to avoid mistake.

1.5 AIMS AND OBJECTIVES

The primary aim of this work is to prepare call duty master for physicians with ease
To easily make changes when required.
To monitor every physician or staff of each department who fails to attend to duty.

1.6 DELIMITATION OF STUDY [SCOPE]

The research is limited to the department of college of medicine. It critically study the current system in use, depicting the problem facing the system, analysis of the problem and coming up with a modified system that will solve the current problem and those that may come up with little or no modification.

1.7 CONSTRAINTS AND LIMITATION

The greatest physical challenges faced in carrying out this project work was sourcing for information. My major source of information was gotten from the University of Nigeria Teaching Hospital [UNTH] Enugu. It took a lot of my money and time traveling in search of the information I need. But then, I did a detailed research work.

1.8 ASSUMPTION OF STUDY

The following assumption are strictly adhered to for the benefit of the smooth take off of the project topic.

It was assumed that all the data fed into the computer for processing are perfectly accurate.
It is assumed that the needed systems are provided for the implementation.
Based on the flexibility native of the programming language used, it is that the program can conveniently non on any computer system.
It is assumed that accurate information will be given.

1.9 DEFINITION OF TERMS

PHYSICIANS: Medical doctor that takes care of

The human health.

CONSULTANTS: Physicians with their PhD degree

Certificate and also specialist on a

Particular unit.

SENIOR REGISTRARS: Physicians with their masters’ degree

as their highest certificate and also a specialist.

REGISTRARS: Physicians with their first degree certificate and NYSC discharge certificate, they are not specialists.

HOUSE OFFICERS: Physicians that just finished their university and are to work for one year before their youth service.

CALL DUTY MASTER: The output of the scheduled, showing physicians with their level and their place of work for that period.

ENDOCRINOLOGY: Metabolism disease

NEPHROLOGY: The study and treatment of kidney problem.

CARDIOLOGY: The study and treatment of heart problem.

GASTROENTEROLOGY: The study and treatment of stomach and intestine problem.

RESPIRATORY: The study and treatment of breathing

DERMATOLOGY: The study and treatment of skin disease.

PATIENTS: People undergoing treatment due to their illness.

FIRM: A unit in the department.

HATISS: Harmonized tertiary institution salary.

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Achievers Project Materials 08058580848 and 08140350866

Thursday 23 February 2017

DESIGN AND IMPLEMENTATION OF A COMPUTERIZED SCHEDULLING SYSTEM FOR CALL DUTY PHYSICIANS [A CASE STUDY OF UNIVERSITY OF NIGERIA TEACHING HOSPITAL (UNTH) ENUGU]

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