In every institution, admission data is one of the most important data which is the basic for each candidate. The institution makes sure that every student comes into the institution through a verified process.
On the other hand, the institution makes sure that every qualified student who is duelyadmitted, goes out with a comprehensive data so as to ascertain his/her studentship.
The major aim of this project is to enable the institution produce qualified students who did not come into the institution through falsification. All these will be achieved by using a system which its operation is not basically manual.
ORGANIZATION OF WORK
This project work titled designing and implementation of an online students’ admission system (a case study of federal college of education,eha,amufu,enugu state), was carried out in stages denoted by chapters, ranges from chapter one to chapter seven.
In chapter one, the researcher looked into the background of the study. The work also introduced. The problems that limited the study was enumerated under statement of problem. The objectives, scope, limitations of system was also stipulated in chapter one.
Chapter two tried to gather from secondary sources. Materials, issues and concepts about the topic study, books, websites were references to get materials in favor of or against the topic.
Chapter three called the system description, and analysis focused on the topic as well as the case study. Methods of data collection used were described here, the problems were analyzed and a new system was proposed here. This chapter provides what is called requirement specification.
Chapter four dealt with the designing of the new system. The scope of design, output and input specification design was discussed. The use of pseudo codes, systems flowchart, procedure chart was used. The systems specification that will be required for the development of the new product to take place was also illustrated.
Chapter five on its own, dealt on the program design. The implementation stage covers all the stages involved in implementation like staff training, review and maintenance test run. The program was designed using pseudo code. The flowchart was coded and test run to prove its workability.
Chapter six is the documentation and it covers the user and operational manual and some program designed and their uses. Finally, chapter seven recommended some approaches for the work and its conclusion.
LIST OF FIGURES
Fig 1.1 Procedure Diagram
Fig 2.1 Admission Procedure
Fig 3.1 Admission Body Information Flow Diagram
Fig 4.2 Admission Output Diagram
Fig. 4.3 File Structure for Admission
Fig 4.4 Procedure Chart
Fig. 4.6 System Flow Chart
Fig 4.7 Program Flow Diagram for Admission.
TABLE OF CONTENTS
Organization of work
List of Figures
Table of Contents
1.1 Statement of Problem
1.2. Purpose of Study
1.3 Aims And Objectives
1.4 Scope of Study
1.5 Limitation of Study
1.7 Definitions of Study
CHAPTER TWO: LITERATURE REVIEW
3.0 Description and Analysis of the Existing System
3.1 Fact Finding Method Used
3.2 Organizational Structure
3.3 Objective of the Existing System
3.4 Input, Process, Flow Diagram
3.5 Information Flow Diagram
3.6 Problems of the Existing System
3.7 Justification for the New System
4.0 Design of the New System
4.1 Output Specifications and Design
4.2 Input Specifications and Design
4.3 File Design
4.4 Procedure Chart
4.5 System Flowchart
4.6 System Requirements
5.1 Program Design
5.2 Program Flow Charts
5.3 Pseudo Codes
5.4 Source Program
5.5 Text Run
CHAPTER SIX: DOCUMENTATION
CHAPTER SEVEN: Recommendation and Conclusion
Contemporary system of doing jobs, sales of goods and services and many other ways of doing different things, keeps on changing with time. In this age, the way of doing most things are more or less contemporal to automation compared with some of the ages which human race had passed through since the existing of human being on earth. Some of these ages includes: stone age, manual age, mechanical age and the now existing automation age which is the use of computer and other automation relation devices to quicken or make jobs easier than before. As it concerns this project, the type of job involved is to make information disemination and data collection easy, at any place and at any time.
For the system of admission system in a high institution, it had been stress on both the students looking for admission, and the admission personnel’s of high institution, as a result of the manual way of handling admission. As a result of the automation age in which we are now, it will be of beneficial to the high institutions in Nigeria by reducing fraud risk, stress etc which involve in the process of admission, if there will be online system of doing the above mentioned things.
Before the above system can be in existence, there will a good study and understanding of the existing system and requirement for the new system to be in existence. Since it involves online, there must be a need for computers and other online information management tools such as internet facilities etc.
1.1 STATEMENT OF THE PROBLEM
In recent times, there had been problems of admission processes which ranges from pride on the part of the admission personnel in which they engage in admitting their relations or whoever that gives them a huge amount of money to the stress encountered by the admitting personnel and the admission seeking candidate. Another problem is the expenditure involved both on the part of the candidate and the high institution in question a case study of federal college of education,eha,amufu,enugu state.
The already admitted students on their own part, encounters a lot of stress while checking their admission result and the institution also encounter a lot of problem in processing, printing and pasting of admission results. The problem includes the stress, resource wastage i.e human, materials and financial aspects.
Sometimes, as a result of typographical error, inadequate printing impression, tearing of pasted result by first students who first checked their admission results, leads to making some students not see their admission results in time which will make them to start going to the HOD and students’ affairs department for help.
All these mentioned above and more are problems faced by the existing system.
1.2 PURPOSE OF THE STUDY
When we talk about online system of admission, we should be referring to the use of internet in processing admission i.e where a student or candidate has to go to internet, log into the institution’s website, put in the required data which includes the qualification, date of birth, locality and nationality etc and getting back the necessary information automatically either at that time or later.
1.3 AIMS AND OBJECTIVES
This project is aimed at achieving many goals which includes:
- Provision of online workable admission system.
- Minimization of stress and resources involved in admitting students into federal college ofeducation,eha,amufu,enugu state.
- Minimizing stress and resources involved in admission result checking.
- Makingadmission results available to students at any place and any time.
- Making other school information available to those whom it may concern.
1.4 SCOPE OF THE STUDY
As a result of inadequate resources such as time and information gathering facilities, this study will only focus on online admission system for federal college of education,Eha,Amufu,Enugu State which is the case study of this project. The process involved can be best understood by having a look at Fig 1.1 above. This kind of project does not only restrict to the above mentioned project, though there may be other ways of admission, but I will focus alone on the online system.
1.5 LIMITATIONS OF THE STUDY
In the course of studies in this research to acquire information, proposed an exhaustive study which will enable me to get all I want but some factors militate against it. The institution has refused to disclose to me some of the activities such as the number of students required to be admitted in a session linking that one can quickly access their income at the end of every session admission or may be they feel that they are supposed to have some information which is more private to them. Some other constraints encountered during the study include financial constrain, time and energy involved in going about gathering information. As well, other constraints not mentioned did not permit me to carry out an exhaustive study of the existing system.
It is assumed that all information gathered in the course of this write up is genuine.
It is assumed that dramatic changes do not normally occur overnight and the use of cetarisparbus (other things being equal) is applied.
1.7 DEFINITION OF TERMS
A study based on online admission and result checking system which involve computer and the information technology facilities, involves some technical terms. It is necessary to define some of these terms to enable the reader to understand such terms within the context. These terms includes:
COMPUTER: This is electronic device, which except data as input through the input device, process and bring out information through the output devices.
INTERNET: This is the inter connectivity of computers at various places using the World Wide Web.
ONLINE: This is the act of passing information using the internet and the World Wide Web.
WEBSITE: This is a location on the World Wide Web server were information about a particular organization or association are stored and from were they can be located.
WORLD WIDE WEB: This is responsible for universal resource location via the internet.
RECORD: This is the information concerning a person, place or thing.
DATABASE: This is a location or file were the records about a particular group or related records are store.
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