ABSTRACT
In every institution, admission data
is one of the most important data which is the basic for each candidate. The
institution makes sure that every student comes into the institution through a
verified process.
On the other hand, the institution
makes sure that every qualified student who is duelyadmitted, goes out with a
comprehensive data so as to ascertain his/her studentship.
The major aim of this project is to
enable the institution produce qualified students who did not come into the
institution through falsification. All these will be achieved by using a system
which its operation is not basically manual.
ORGANIZATION OF WORK
This project work titled designing
and implementation of an online students’ admission system (a case study of
federal college of education,eha,amufu,enugu state), was carried out in stages
denoted by chapters, ranges from chapter one to chapter seven.
In chapter one, the researcher
looked into the background of the study. The work also introduced. The problems
that limited the study was enumerated under statement of problem. The
objectives, scope, limitations of system was also stipulated in chapter one.
Chapter two tried to gather from
secondary sources. Materials, issues and concepts about the topic study, books,
websites were references to get materials in favor of or against the
topic.
Chapter three called the system description,
and analysis focused on the topic as well as the case study. Methods of data
collection used were described here, the problems were analyzed and a new
system was proposed here. This chapter provides what is called requirement
specification.
Chapter four dealt with the
designing of the new system. The scope of design, output and input
specification design was discussed. The use of pseudo codes, systems flowchart,
procedure chart was used. The systems specification that will be required for
the development of the new product to take place was also illustrated.
Chapter five on its own, dealt on
the program design. The implementation stage covers all the stages involved in
implementation like staff training, review and maintenance test run. The
program was designed using pseudo code. The flowchart was coded and test run to
prove its workability.
Chapter six is the documentation and
it covers the user and operational manual and some program designed and their
uses. Finally, chapter seven recommended some approaches for the work and its
conclusion.
LIST
OF FIGURES
Fig
1.1
Procedure Diagram
Fig
2.1
Admission Procedure
Fig
3.1
Admission Body Information Flow Diagram
Fig
4.2
Admission Output Diagram
Fig.
4.3
File Structure for Admission
Fig
4.4
Procedure Chart
Fig.
4.6
System Flow Chart
Fig
4.7
Program Flow Diagram for Admission.
TABLE
OF CONTENTS
Title Page
Certification
Dedication
Acknowledgment
Abstract
Organization of work
List of Figures
Table of Contents
CHAPTER ONE
1.0 Introduction
1.1 Statement of
Problem
1.2. Purpose of Study
1.3 Aims And
Objectives
1.4 Scope of Study
1.5 Limitation of
Study
1.6 Assumptions
1.7
Definitions of Study
CHAPTER TWO: LITERATURE REVIEW
CHAPTER THREE:
3.0 Description
and Analysis of the Existing System
3.1 Fact Finding
Method Used
3.2 Organizational
Structure
3.3 Objective of
the Existing System
3.4 Input,
Process, Flow Diagram
3.5 Information
Flow Diagram
3.6 Problems of
the Existing System
3.7
Justification for the New System
CHAPTER FOUR
4.0 Design of the
New System
4.1 Output
Specifications and Design
4.2 Input
Specifications and Design
4.3 File Design
4.4 Procedure
Chart
4.5 System
Flowchart
4.6
System Requirements
CHAPTER FIVE
5.0 Implementation
5.1 Program Design
5.2 Program Flow
Charts
5.3 Pseudo Codes
5.4 Source Program
5.5
Text Run
CHAPTER SIX: DOCUMENTATION
CHAPTER SEVEN: Recommendation and Conclusion
References
CHAPTER
ONE
INTRODUCTION
Contemporary system of doing jobs,
sales of goods and services and many other ways of doing different things,
keeps on changing with time. In this age, the way of doing most things are more
or less contemporal to automation compared with some of the ages which human
race had passed through since the existing of human being on earth. Some of
these ages includes: stone age, manual age, mechanical age and the now existing
automation age which is the use of computer and other automation relation
devices to quicken or make jobs easier than before. As it concerns this
project, the type of job involved is to make information disemination and data
collection easy, at any place and at any time.
For the system of admission system
in a high institution, it had been stress on both the students looking for
admission, and the admission personnel’s of high institution, as a result of
the manual way of handling admission. As a result of the automation age in
which we are now, it will be of beneficial to the high institutions in Nigeria
by reducing fraud risk, stress etc which involve in the process of admission, if
there will be online system of doing the above mentioned things.
Before the above system can be in
existence, there will a good study and understanding of the existing system and
requirement for the new system to be in existence. Since it involves online,
there must be a need for computers and other online information management
tools such as internet facilities etc.
1.1 STATEMENT OF
THE PROBLEM
In recent times, there had been problems
of admission processes which ranges from pride on the part of the admission
personnel in which they engage in admitting their relations or whoever that
gives them a huge amount of money to the stress encountered by the admitting
personnel and the admission seeking candidate. Another problem is the
expenditure involved both on the part of the candidate and the high institution
in question a case study of federal college of education,eha,amufu,enugu state.
The already admitted students on
their own part, encounters a lot of stress while checking their admission
result and the institution also encounter a lot of problem in processing,
printing and pasting of admission results. The problem includes the stress,
resource wastage i.e human, materials and financial aspects.
Sometimes, as a result of
typographical error, inadequate printing impression, tearing of pasted result
by first students who first checked their admission results, leads to making
some students not see their admission results in time which will make them to
start going to the HOD and students’ affairs department for help.
All these mentioned above and more
are problems faced by the existing system.
1.2 PURPOSE OF THE
STUDY
When we talk about online system of
admission, we should be referring to the use of internet in processing
admission i.e where a student or candidate has to go to internet, log into the
institution’s website, put in the required data which includes the
qualification, date of birth, locality and nationality etc and getting back the
necessary information automatically either at that time or later.
1.3 AIMS AND
OBJECTIVES
This project is aimed at achieving
many goals which includes:
- Provision of online workable admission system.
- Minimization of stress and resources involved in admitting students into federal college ofeducation,eha,amufu,enugu state.
- Minimizing stress and resources involved in admission result checking.
- Makingadmission results available to students at any place and any time.
- Making other school information available to those whom it may concern.
1.4 SCOPE OF THE
STUDY
As a result of inadequate resources
such as time and information gathering facilities, this study will only focus
on online admission system for federal college of education,Eha,Amufu,Enugu
State which is the case study of this project. The process involved can be best
understood by having a look at Fig 1.1 above. This kind of project does not
only restrict to the above mentioned project, though there may be other ways of
admission, but I will focus alone on the online system.
1.5 LIMITATIONS OF
THE STUDY
In the course of studies in this
research to acquire information, proposed an exhaustive study which will enable
me to get all I want but some factors militate against it. The institution has
refused to disclose to me some of the activities such as the number of students
required to be admitted in a session linking that one can quickly access their
income at the end of every session admission or may be they feel that they are
supposed to have some information which is more private to them. Some other
constraints encountered during the study include financial constrain, time and
energy involved in going about gathering information. As well, other
constraints not mentioned did not permit me to carry out an exhaustive study of
the existing system.
1.6 ASSUMPTIONS
It is assumed that all information
gathered in the course of this write up is genuine.
It is assumed that dramatic changes
do not normally occur overnight and the use of cetarisparbus (other things
being equal) is applied.
1.7 DEFINITION OF
TERMS
A study based on online admission
and result checking system which involve computer and the information technology
facilities, involves some technical terms. It is necessary to define some of
these terms to enable the reader to understand such terms within the context.
These terms includes:
COMPUTER:
This is electronic device, which except data as input through the input device,
process and bring out information through the output devices.
INTERNET:
This is the inter connectivity of computers at various places using the World
Wide Web.
ONLINE:
This is the act of passing information using the internet and the World Wide
Web.
WEBSITE:
This is a location on the World Wide Web server were information about a
particular organization or association are stored and from were they can be
located.
WORLD WIDE
WEB: This is responsible for
universal resource location via the internet.
RECORD:
This is the information concerning a person, place or thing.
DATABASE:
This is a location or file were the records about a particular group or related
records are store.
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