TABLE
OF CONTENTS
Title Page
Dedication
Acknowledgement
Abstract
Table of content
CHAPTER ONE
INTRODUCTION
1.1Background of the Study
1.2 Statement of the Problem
1.3 Purpose of the Study
1.4 Aims and Objectives of the
Study
1.5 Significance of the Study
1.6 Scope of Study
1.7 Constraints and Limitations
1.8 Definition of Terms
CHAPTER TWO
LITERATURE REVIEW
2.0 Literature Review
CHAPTER THREE
DESCRIPTION AND ANALYSIS OF THE
EXISTING SYSTEM
3.0 Fact finding method used
3.1 Objective of the existing system
3.2 Input, Process, Output analysis
3.3 Problem of the existing system
3.4 Justification of the new
existing system
CHAPTER FOUR
DESIGN OF THE NEW SYSTEM
4.0 Output specification and design
4.1 Input specification and design
4.2 File design
4.3 Procedure chart
4.4 Expected Benefits Of The New
System
CHAPTER FIVE
IMPLEMENTATION
5.0 Introduction
CHAPTER SIX
DOCUMENTATION
6.0 Constraint (Limitation)
CHAPTER SEVEN
7.0 Recommendation and Conclusion
Reference
Appendix
Program Coding
CHAPTER
ONE
INTRODUCTION
1.1 Background of the Study
When the amount of data grows in a
company, there is a need for a database system to store the data regularly. The
need for an art gallery database includes storing data information, sales
information for monthly reports.
This project presents the
development of data management systems for holding cash information like the
products sold, monthly flow of cash, and balance sheet information for the
month. All this will be explained in detail in the following chapters. The
objective is to design a data management system that can store information like
art work, and sales information.
In developing the database system,
there will be a need to decide what the best tools are for this. The client
selected Microsoft Access and Visual Basic, since they were familiar tools she
works with. In order to achieve these goals, important questions that are asked
include what is the information that will be stored in the database, how many
tables will be needed and how will these tables relate to each other. These are
some good points to note when designing a cash register.
The Microsoft Access is where the
work begins; it includes creating the models for each table in the database,
analyzing the content of the tables, designing the User Interface that the
client will use to input data information into the database. The Visual Basic
will be used for creating dynamic interaction in the database, like generating
the receipt reference number for each customer that buys goods, and wants make
the payment online.
1.2 Statement of the Problem
The problem and inadequacies
inherent in the manual receipt issued by shop keepers, and sales control system
in business transactions, where many items are involved, the manual cash
receipt system becomes tedious and big to handle. Error inherent in
manual calculation and balancing of sales leads to excessive cost operation and
hence may lead to wrong decision taken by the managers of a business firm.
1.3Purpose of the Study
This purpose of this study is to
design an online cash receipt generation system for supermarkets.
1.4 Aims and Objectives of the Study
The main objective is to
computerized the cash receipt generation system of a business transactions
taking Roban Stores Ltd Enugu as a case study. This will help the manager know
when to make purchases of items, ascertain the exact number of each items or
stock available, to ascertain the stock that are either mostly or sparsely sold
as well as knowing the exact number of each stock or items that are lacking
thereby helping to improve workflow in the organization. Moreover to reduce
time wasted in data processing and information retrieval. And finally to
improve management activities, which will lead to improved productivity,
accountability and business management of the organization.
1.5
Significance of the Study
In view of the rapid development of
computer technology in virtually all fields of operation and its use in
relation to information management, it has become important to look into the
development of a computerized inventory control system to meet up with demands
of the present day society. In this case, inventory system is a vital and very
important function part of every business or organization since it provides
services to every other function unit.
The process of making any decision
is based upon a combination of factors, skill, judgment and information. The
ability to refer to up to date information or data via the inventory control
system will greatly improve the quality of the management information employed.
Therefore, the quality of the decision made will be far greater in terms of
accuracy, utility and cost. The development of a computer based Sales /
inventory control system will instantly deck stock records to establish that
sufficiently stocks held to cover the user requirement.
The stock processing or recording
helps so that management can obtain data regarding the stocks at any time. The
development of a computerized stock inventory will also provide part services
to customers by reducing queuing.
On the order hand, the manner and
rate at which stocks are recorded and retrieved are getting disgusted and
bored, due to tremendous changes in information technology. From time to time,
and information on stocks are requested by the management of the retail
business for one reason or the other. The preparation and submission of these
reports take longer time than necessary to prepare, and are sometimes
inaccurate.
The project is aimed at designing, a
new better alternative system to help the organization to: -
(a) Produce
available operational reports when needed.
(b)
Safeguard data and information in the system.
(c)
Reduced workload in the present system.
(d) Keep
accurate record on stock card
(e)
Reduce time wasted in data processing.
1.6 Scope of Study
This project work is designed to
cover all aspect of sales, purchases, and stock keeping a business transaction.
The system incorporates the items
stock recording, stock taking and recording. Recording system monitors current
store level and determines whether new items must be ordered. This system keeps
statistics of each item usage to determine the quantity to be ordered.
1.7 Constraints and
Limitations
During the process of this research
work some drawbacks were encountered while trying to get adequate needed data
and information.
They include the reluctance of the
management of the firm under study to release vital information, which they
feared would jeopardize the security of the organization. And secondly, time
and financial constraints which had great influence to this work.
1.8 Definition of Terms
Receipt: Receipt is the process of accepting from sources, all
materials or items used in the organization.
Issue: This is the process of giving out items from store to
various departments in the organization.
Bin Card: is the different coloured cards used for updating stocks.
Computer Program: This is a set of instruction that guides the computer on
the action to perform.
Flowchart: This is graphical representation of step by step by
which computer can follow to execute a task.
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