ABSTRACT
In every institution, admission and
result are the most important data which is the basic for each candidate. The
institution makes sure that every student comes into the institution through a
verified process.
On the other hand, the institution
makes sure that every qualified student who is duely admitted, goes out with a
comprehensive result so as to ascertain his/her studentship.
The major aim of this project is to
enable the institution produce qualify students that is students who did not
come into the institution through falsification of result and who did not
graduate with a maneuvered result. All these will be achieved by using a system
which its operation is not basically manual.
ORGANIZATION OF WORK
This project work titled designing
and implementation of online system of admission and result checking (a case
study of IMT), was carried out in stages denoted by chapters ranges from
chapter one to chapter seven.
In chapter one, the researcher
looked into the background of the study. The work also introduced the problems
that limited the study was enumerated under statement of problem. The
objective, scope, limitations of system was also stipulated in chapter one.
Chapter two tried to gather from
secondary sources, materials issues and concept about the topic study, books,
internet websites were reference to get materials in favour of or against the
topic.
Chapter three called the system
description and analysis focused on the topic as well as the case study.
Methods of data collection used were described here, the problems were analyzed
and a new system was proposed here. This chapter provides what is called
requirement specification.
Chapter four dealt with the
designing of the new system. The scope of design, output and input
specification design was discussed. The use of pseudo codes, systems flowchart,
procedure chart was used. The systems specification that will be required for
the development of the new product to take place was also illustrated.
Chapter five on its own, dealt on
the program design. The implementation stage, covers all the stages involved in
implementation like staff training, review and maintenance test run. The
program was designed using pseudo code. The flowchart were coded and test run
to prove its workability.
Chapter six is the documentation and
it covers the user and operational manual and some program designed and their
uses. Finally, chapter seven recommended some approaches for the work and its
conclusion.
LIST
OF FIGURES
Fig
1.1
Procedure Diagram
Fig
2.1
Admission Procedure
Fig
2.2
Result Checking Procedures
Fig
3.1
Admission Body Information Flow Diagram
Fig.
4.1
Result Output Diagram
Fig
4.2
Admission Output Diagram
Fig
4.3
File Structure for Result Checking
Fig.
4.4
File Structure for Admission
Fig
4.5
Procedure Chart
Fig.
4.6
System Flow Chart
Fig
4.7
Program Flow Diagram for Admission.
TABLE
OF CONTENTS
Title Page
Certification
Dedication
Acknowledgment
Abstract
Organization of work
List of Figures
Table of Contents
CHAPTER ONE
1.0
Introduction
1.1
Statement of Problem
1.2. Purpose of
Study
1.3 Aims And
Objectives
1.4 Scope of
Study
1.5
Limitation of Study
1.6
Assumptions
1.7
Definitions of Study
CHAPTER TWO: LITERATURE REVIEW
CHAPTER THREE:
3.0
Description and Analysis of the Existing System
3.1 Fact
Finding Method Used
3.2
Organizational Structure
3.3
Objective of the Existing System
3.4 Input,
Process, Flow Diagram
3.5
Information Flow Diagram
3.6 Problems
of the Existing System
3.7
Justification for the New System
CHAPTER FOUR
4.0 Design
of the New System
4.1 Output
Specifications and Design
4.2 Input
Specifications and Design
4.3 File
Design
4.4
Procedure Chart
4.5 System
Flowchart
4.6
System Requirements
CHAPTER FIVE
5.0
Implementation
5.1 Program
Design
5.2 Program
Flow Charts
5.3 Pseudo
Codes
5.4 Source
Program
5.5
Text Run
CHAPTER SIX: DOCUMENTATION
CHAPTER SEVEN: Recommendation and Conclusion
References
CHAPTER
ONE
INTRODUCTION
Contemporally, system of doing jobs,
sales of goods and services and many other ways of doing different things,
keeps on changing with time. In this age, the way of doing most things are more
or less contemporal to automation compare with some of the ages which human
race had passed through since the existing of human being on earth. Some
of this ages includes: stone age, manual age, mechanical age and the now
existing automation age which is the use of computer and other automation
relation devices to quicking or make jobs easier than before. As it concern
this project, the type of job involved is to make information decemination and
data collection easy, last any place and at any time.
For the system of admission and
result checking system in a high institution, it had been stress on both the
students looking for admission, students checking their results and the
admission personnel’s of high institution, as a result of the manual way of
handling admission and result checking. As a result of the automation age in
which we are now, it will be of beneficial to the high institutions in Nigeria
by reducing fraud risk, stress etc which involve in the process of admission
and result checking, if there will be online system of doing the above
mentioned things.
Before the above system can be in
existence, there will a good study and understanding of the existing system and
requirement for the new system to be in existence. Since it involves online,
there must be a need for computers and other online information management
tools such as internet facilities etc.
1.1
STATEMENT OF THE PROBLEM
In recent times, there had been
problems of admission processes which ranges from proud on the part of the
admission personnel in which they engage in admitting their relations or
whoever that gives them a huge amount of money to the stress encounter by the
admitting personnel and the admission sicking candidate. Another problem is the
expenditure involved both on the part of the candidate and the high institution
in question a case study, IMT Enugu. Also the use of take result to going
admission is another problem faced by the existing system.
The already admitted students on
their own part, encounters a lot of stress while checking their result and the
institution also encounter a lot of problem in processing, printing and pasting
of result. The problem includes the stress, resources wastage i.e human,
materials and financial aspects.
Sometimes, as a result of
typographical error, inadequate printing impression, tearing of pasted result
by first students who first checked their result, leads to making some students
not see their result in time which will make them to start going to the HOD for
help.
All these mentioned above and more
are problems laced by the existing system.
1.2 PURPOSE
OF THE STUDY
When we talk about online system of
admission, we should be referring to the use of internet in processing
admission i.e were a student or candidate has to go to internet, log into IMT
WEB site, put in the required data which includes the qualification, data of
birth locality and nationality etc and getting back the necessary information
automatically either at that time or later.
On the other hand, result checking
also involves the same procedure but has to do with the students putting in
their registration and other students identification data and then get their
result either immediately or get it sent to their e-mail box automatically.
1.3 AIMS AND
OBJECTIVES
This project is aimed at achieving
many goals which includes:
- Provision of online workable registration system.
- Minimization of stress and resources involved in admitting students into IMT.
- Minimizing stress and resources involved in result checking.
- Making available results to student’s any place and any time.
- Making other school information available to those whom it concern.
1.4 SCOPE OF
THE STUDY
As a result of inadequate resource
such as time and information gathering facilities, this study will only focused
on online admission and result checking system for IMT which is the case study
of this project. The process involved can be best understood by having a look
at Fig 1.1 above. This kind of project, does not only restrict to the above
mentioned project, though there may be other ways of admission, but I will
focus alone on the online system.
1.5
LIMITATIONS OF THE STUDY
In the course of studies in this
research to acquire information, proposed an exhaustive study which will enable
me to get all I want but some factors militate against it. The institution has
refused to disclose to me some of the activities such as the number of students
required to be admitted in a session linking that one can quickly access their
income at the end of every section admission or may be the feel that they are
supposed to have some information which is more private to them. Some other
constraints encountered during the study include financial constrain, time and
energy involved in going about gathering information. As well, other
constraints not mentioned did not permit me to carry out an exhaustive study of
the existing system.
1.6
ASSUMPTIONS
It is assumed that all information
gathered in the course of this write up is genuine.
It is assumed that dramatic changes
do not normally occur overnight and the use of cetaris parbus (other things
being equal) is applied.
1.7
DEFINITION OF TERMS
A study based on online admission
and result checking system which involve computer and the information
technology facilities, involves some technical terms. It is necessary to define
some of these terms to enable the reader to understand such terms within the
context. These terms includes:
COMPUTER:
This is electronic device, which except data as input through the input device,
process and bring out information through the output devices.
INTERNET:
This is the inter connectivity of computers at various places using the World
Wide Web.
ONLINE:
This is the act of passing information using the internet and the World Wide
Web.
WEBSITE:
This is a location on the World Wide Web server were information about a
particular organization or association are stored and from were they can be
located.
WORLD WIDE WEB: This is
responsible for universal resource location via the internet.
RECORD:
This is the information concerning a person, place or thing.
DATABASE:
This is a location or file were the records about a particular group or related
records are store.
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