ABSTRACT
The document management system in
most Cargo business with no doubt has been a very big difficult task in today’s
effective data processing system. This project is to address the problems
encountered by the staff of the Un-Interrupted Power Supply and their
customers. In view of this problems, the manual process involved in the
handling and management of Cargo in the un-interrupted power supply were
critically studied and the flows are noted. This project went further to treat
the different technique used in implementing the newly designed software. The
study and understanding of this work will assist users in the management and
handling of cargo effectively and efficiently. It is believed that at the end
of this work, user will know the importance of computerized cargo management
information system and it is easier in implementing it. This work is conducted
towards the computerization of the existing system of processing data in order
to identify some various problems that that is being encountered in mechanical
aspect of it and the manual method of data processing in the billing of
customers good and thereby recommending first class solution to the problem
information. This theory also compares the existing system with the new system
which is exact and a faster way of processing data and the problem that is face
by customers when they are clearing their goods from the wharf this
theory includes with the implementation, programming, test, run, change over
the implementation, process of the new system.
ORGANIZATION OF WORKS
CHAPTER ONE:- this chapter highlight
the aims and objective of the study. Its nature, its limitation, delimitations
and purposes etc.
CHAPTER TWO:- this deals with the
available literature review as it is related to the projection question.
CHAPTER THREE:- this is where you
make some descriptions and analysis of the existing system here the fact
finding methods used were stated organizational structure of the Ups you used
as your case study. The objectives of the existing system, the input, process
and output analysis of the existing system information flow diagram problems of
the existing system and justification of the new system.
CHAPTER FOUR:- this is the design
and implementation of the new system, the output input specification and
design. File design, procedure chart, system flow chart and system requirement.
CHAPTER FIVE:- this is where you
have the program design, program flowchart, pseudo-code, source program and
test run.
CHAPTER SIX:- this is documentation
CAHPTER:- this is the recommendation
and conclusion
TABLE
OF CONTENTS
TITLE PAGE
CERTIFICATION
DEDICATION
ACKNOWLEDGEMENT
ABSTRACT
ORGANIZATION OF WORKS
CHAPTER
1.0
INTRODUCTION
1.1
STATEMENT OF PROBLEM
1.2
AIMS AND OBJECTIVES
1.3
PURPOSE OF STUDY
1.4
SIGNIFICANT OF THE STUDY
1.5
SCOPE/DELIMITATION
1.6
LIMITATION/CONSTRAINT
1.7
ASSUMPTION OF STUDY
1.8
DEFINITION OF TERMS
,,
CHAPTER TWO
2.0
REVIEW OF RELEVANT LITERATURE
CHAPTER THREE
3.0
DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM
3.1
FACT FINDINGS METHOD/METHODLOGY
3.2
ORGANIZATIONAL STURICTURE/ORGANIGRAM
3.3
OBJECTIVES OF THE EXISTING SYSTEM
3.4
INPUT, PROCESS AND OUTPUT ANALYSIS
3.4.1 INPUT ANALYSIS
3.4.2 PROCESS ANALYSIS
3.4.3 OUTPUT ANALYSIS
3.5 INFORMATION FLOW DIAGRAM
,
CHAPTER FOUR
4.0
DESIGN OF THE NEW SYSTEM
4.1
DESIGN STANDARD
4.2
OUTPUT SPECIFICATION AND DESIGN
4.3
INPUT SPECIFICATION AND DESIGN
4.3.1 FILE DESIGN
4.4 PROCEDURE CHART
4.5 SYSTEM FLOWCHART
4.6 SYSTEM REQUIREMENT
4.6.1 HARDWARE REQUIREMENT
4.6.2 SOFTWARE REQUIREMENT
4.6.3 OPERATIONAL REQUIREMENT
4.6.4 PERSONNEL REQUIREMENT
,,
CHAPTER FIVE
5.0
IMPLEMENTATION
5.1
DESIGN STANDARD
5.2
PROGRAM DESIGN
5.2.1PROGRAM FLOWCHART
5.2.2 PSEUDOCODE
5.3
CODING
5.4
TEST DATA/TEST RUN
5.5
USER TRAINIGN –AN OVERVIEW
5.6
CUTOVER PROCESS
<
CHAPTER SIX
6.0
DOCUMENTATION
6.1
PROGRAM DOCUMENTATION
6.2
USER DOCUMENTATION
CHAPTER SEVEN
7.0
RECOMMENDATION
7.1
SUMMARY
7.2
CONCLUSION
REFERENCE
CHAPTER
ONE
1.0
INTRODUCTION
Computer plays a vital role in the
development of any Company, it also solves some of its complex problem faced by
man and processed voluminous data within a short period of time.
Recent emphasis on information and
data processing in most of our cargo business has grown vastly as in the case
of Un-Interrupted Power Supply Enugu than an alternative method has to be
mechanical handling of data, preparing of cargo, manifest etc. Un-Interrupted
Power Supply is accompanying that handles goods, transport them form one place
to other. Computer technology has come to be accepted as an indispensable
innovation in cargo system. It is an all purpose machine that accept data as
input and process it using a set of information given out result as output,
which can be retrieved for future use. And its revolution has been evident in
cargo. In order to eliminate most hardship encountered in most of cargo
business, the need for the computerization with the design and implementation
of a database system for a cargo handling business and its advantage to the
cargo business is needed.
1.1 STATEMENT OF PROBLEM
The management of cargo in Nigeria
has over the years attracted poor patronage as a result of error that loss of
customer’s good is new the order of the day, the reason are not far fetched due
to the manually procedure involved. Clients has no other option than to be at
the mercy of this error prime procedure and the storage of information such as files
and other important document can easily be last thereby attracting distrust of
the firm by its client customer as a result of eagerness would prefer there are
so many activities involves there will be delay in processing and this does not
portray the image of the UPS in a good way.
1.2 AIMS AND OBJECTIVES
The aims and objectives of this
study is to develop and implement a computerized cargo database management
information system that will make provision of the following;
- To ensure a fast and more efficient services to the customer based on quick access data and accurate in information. The branch of all routine work which does not demand quantitative consideration do enable them provide better counter service.
- To be receivable and capable of providing an up to data information relevant to the UPS and their clients.
- To affect a simpler handling of bill of loading and updating o customers manifest.
- Check of fraud and other criminal acts which lead to security and control.
1.3 PURPOSE OF STUDY
The existing system of super
Un-Interrupted Power Supply agency has exhibited some loop holes and it is
against this loop holes that this work was carried out. The study also
understanding to produce a system which will address the loops holes and
co-operate need of the cargo ups at the smallest possible cost and within the
limit of technology available which was the driving force of this project.
1.4
SIGNIFICANCE OF THE STUDY
With the computerization of the ups,
this biting system will be efficient and reliable. The establishment of the new
system will create for a faster and efficient means of transacting business
between the cargo ups and the customers. There will be a networked and direct
of communication between cargo companies both in and outside the country
process like billing daily report generation customer registration will be
perform with speed efficiently existing loot in cured.
The information cargoing to the
customer and his gods will be secured as they are contained in the computer and
there will be case to store and retrieve information to and fro form the
computer.
1.5 SCOPE/DELIMITATION
This study is restricted to the full
operation of super ups cargo ups Enugu. This research work ended on how the
problem of accessing bulky data by the workers can be turned to computer
responsibility thereby making process easy the work focused on the super ups
cargo Enugu that choose to be the case study here the data I collected are
based on the secondary data as well as the ups that attend to customer of the
cargo ups.
I also strongly believe that the
fact and observation I got from the ups are well reliable for the study to be
very successive one.
1.6 LIMITATIONS
During the process of carrying out
the study I encountered many problems.
Firstly, it was difficult in a way
to get to the staff of different section of the ups to talk about the present
state of computerized cargo transportation management information system. Due
to the fact of that it were thought to be complicated. Too a lot of stremoius
big to make this study a very successful one and also variable.
However, inspite of all these
limitation, the study has been able to a large extent achieved the best out of
the limited resources.
1.7 ASSUMPTION OF STUDY
I assume that this new system will
go a long way to help and improve the work output of my case study.
Furthermore, this project will also be of a great importance in the area of
data management and information processing.
1.8 DEFINITION OF TERMS
CARGO – good carried in a ship
TONNAGE – a measure of the capacity
of a good
BILL OF LOADING – a list giving
details of a ship cargo
CONSIGNEE – a person or company to
whom goods are sent from the counting of export and who receives them
MAANIEEST – a list of all cargo on
the ship
WHART – this is a landing stage
built along the shores for loading or unloading cersus
OCEAN FREIGHT – this is an amount
charged by the carrier for transportation of goods by sea.
WAREHOUSE – this is a store house
TRANSPORT – this is carriage of
goods form one place to another
COMPUTER – this is an electronic
machine that accepts data as input, process, it uses a set of instructions and
given out result of instructions and given out result as output. It also stores
information which could be received for future use.
DATA – these are raw facts that have
not been processed
DISK – it is storage device that
stores data or information
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